Bader

Primary School

Aiming High

Privacy Notice

General Data Protection Regulations 2018

Bader Primary School Privacy Notice

1.   How we use pupil information

As a school, we need to collect, store and use data about you, your family and your child. The data we collect, use and share allows us to operate in the public interest as a school. Without this, school improvement and the supporting, educating and safeguarding of your child would not be possible.  We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE).

 A.   The categories of pupil information that we collect, hold and share include:

B.   Why we collect and use this information

The primary use of data is to support your child throughout their education from both personal and academic perspectives and to provide rich learning experiences. We will also use data for internal analysis and, local and national statistical performance measures required by the Department of Education. 

 We use pupil data primarily to:-

 support pupil learning, mentoring, intervention, and overall academic performance.

C.   The lawful basis on which we use this information

We collect and use pupil information under  Article 6, and Article 9 where data processed is ‘special category data’ from the GDPR-from 25 May 2018, and for data collection purposes under the Education Act 1996 https://www.gov.uk/education/data-collection-and-censuses-for-schools.

In some specific circumstances direct consent will be required and sought from parents for systems or processes which enhance the school’s offer such as:

We collect and use pupil information under:

2.   Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

A.   Storing pupil data: retention period

We hold pupil data for a maximum of 15 years within the school’s management information system. Additional digital systems have a specific retention policy, as outlined in the document: GDPR – IT Systems – Data Processing Summary accessible via the school website.

B.   Who we share pupil information with

We routinely share relevant and specific pupil information with:

We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).

The DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the General Data Protection Regulations and Data Protection Act.

Decisions on whether the DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.

Pupil data may be shared with relevant parties within the Mutli-Academy Trust for all reasons outlined in section 1B of this privacy notice.

3.   Why we share pupil information

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so. Systems which access basic pupil level data in school are required to access hosted school services (e.g. network, email, learning platform etc.)

We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.

We are required to share information about our pupils with the (DfE) under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013.

4.   Data collection requirements

To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

The National Pupil Database (NPD)

The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.

The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

For more information about the department’s data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data  

For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received 

To contact DfE: https://www.gov.uk/contact-dfe

5.   Requesting access to your personal data

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the school Data Protection Officer, Natasha Healy via: dataprotection@conyers.org.uk

You also have the right to: 

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance.  Details are set out under 6. How to Contact us. 

If you remain concerned, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

6.   How to Contact us

If you would like to discuss anything in this privacy notice, please contact:

Data Protection Officer – Natasha Healy via dataprotection@conyers.org.uk